1. Ace Pipeline Contracts Pvt Limited (hereinafter referred to as “the Company”) is committed to maintaining the highest standards of integrity, transparency, and ethical conduct in all its business operations.
As part of this commitment, the Company establishes this Vigilance Policy to prevent and detect any form of corruption, fraud, unethical behavior, or other malpractices within the organization.
This policy outlines the framework for promoting a culture of vigilance, ensuring compliance with applicable laws and regulations, and fostering an environment that encourages employees to report any concerns or suspicions of wrongdoing.
2. Applicability: This policy applies to all employees, directors, contractors, consultants, vendors, and any other stakeholders associated with Ace Pipeline Contracts Pvt Limited.
3. The Company is guided by the following key principles in the implementation of its vigilance policy:
a) Integrity: All employees shall uphold the highest standards of integrity, honesty, and ethical behavior. They shall act in the best interests of the Company, maintain confidentiality, and avoid any conflicts of interest.
b) Transparency and Accountability: The Company shall maintain transparency in its operations and ensure clear lines of accountability for all employees. Roles, responsibilities, and decision-making processes shall be clearly defined to minimize the risk of corruption or malpractice.
c) Prevention and Detection of Wrongdoing: The Company shall implement effective systems, controls, and procedures to prevent and detect any form of corruption, fraud, or unethical behavior. Regular risk assessments, internal audits, and compliance reviews shall be conducted to identify potential vulnerabilities and address them promptly.
d) Whistleblower Protection: The Company is committed to providing a safe and secure mechanism for employees and other stakeholders to report any concerns or suspicions of wrongdoing. Whistleblowers shall be protected from any form of retaliation, and their identities shall be kept confidential, subject to applicable laws and regulations.
e) Compliance with Laws and Regulations: The Company shall comply with all applicable laws, regulations, and industry standards related to vigilance, anti-corruption, and fraud prevention. It shall regularly review and update its policies and procedures to ensure compliance with evolving legal requirements.
4. Roles and Responsibilities
a) Top Management: The top management of the Company shall provide leadership and set the tone for a strong vigilance culture. They shall ensure the availability of necessary resources, promote ethical conduct, and ensure the effective implementation of this policy.
b) Vigilance Officer: The Company shall appoint a designated Vigilance Officer responsible for overseeing the implementation of the vigilance policy. The Vigilance Officer shall receive, process, and investigate complaints or reports of wrongdoing, maintain confidentiality, and take appropriate action in line with the Company’s policies and procedures.
c) Employees: All employees have a responsibility to familiarize themselves with this policy, understand their obligations, and actively contribute to maintaining a vigilant and ethical work environment. They shall report any concerns or suspicions of wrongdoing promptly to the Vigilance Officer or through the designated whistleblowing mechanism.
5. Reporting Mechanism
The Company shall establish a robust reporting mechanism to facilitate the reporting of concerns or suspicions of wrongdoing. This mechanism shall include a dedicated email address, or an online platform where employees and other stakeholders can report incidents confidentially. The identity of whistleblowers shall be protected to the fullest extent possible, and no employee shall suffer any adverse consequences for reporting in good faith.
6. Investigations and Disciplinary Actions:
All reports of wrongdoing shall be promptly and thoroughly investigated by the Vigilance Officer or an assigned investigation team. Investigations shall be conducted in a fair, unbiased, and confidential manner. If misconduct is substantiated, appropriate disciplinary actions shall be taken, which may include warnings, suspension, termination of employment, or legal action, as deemed necessary
Official email address for reporting Vigilance related non-compliances: firstname.lastname@example.org